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TO: All Bb6 Instructors
DATE: February 8, 2005
SUBJECT: Remove Students from Course Sites
FROM:
 
 

Several weeks ago the Drop/Add period officially ended, and in the last several weeks course rosters have stabilized. Students should be in their couse sites! Therefore, it is time to "remove" those students from your Blackboard course rosters who are NOT officially registered for your course(s).

In this message, you will find information on how to

• remove students from your Blackboard roster,
• view your official roster in Web Advisor, and
• add a student to your Blackboard roster.

You may want to print this email and its instructions.

HOW TO REMOVE STUDENTS FROM YOUR BLACKBOARD COURSE ROSTER

Your Blackboard course roster should match your official course roster. By request of the Provost and Registrar only officially enrolled students should have access to your Blackboard course sites. By removing students who are not officially registered for your course, you maintain the integrity of your course site for your current students as well as future students of the course.

By removing a student from your Blackboard course site, you will remove all gradebook and digital drop box entries associated with the student so please be sure that you are removing the correct student. If you are in doubt about a student's status in your course, please check your roster in Web Advisor (see information later in this message).

To remove a student from your Blackboard course roster, follow the instructions below:

  1. Go to your Blackboard course and to its Control Panel.
  2. Locate the User Management area and click on REMOVE USERS.
  3. At the Search prompt, you can remove students in 2 ways:

To remove one student at a time (recommended):

  1. Type the student's last name in the search box.
  2. When the student's name appears, select the box next to the name.
  3. Next, scroll to the bottom of the page, and type Yes in the box.
  4. Click Submit.

To remove several students in the list,

  1. Click on the SEARCH button at the Search prompt. Bb will display the first 25 names in your course. At the bottom of the page, you will see links for additional pages..
  2. Select the box next to the name of the students you wish to remove in the list of 25.
  3. Next, scroll to the bottom of the page, and type Yes in the box.
  4. Click Submit. Repeat the above process to remove your students

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HOW TO VIEW YOUR OFFICIAL ROSTER IN WEB ADVISOR

Before removing any students from your Blackboard course site, you may want to view your official roster available to you online in Web Advisor.

To access Web Advisor, please follow the instructions below

  1. Go to this URL: http://www.webadvisor.duq.edu/
  2. At the Web Advisor home page, click on the USE WEB ADVISOR NOW link.
  3. At the next screen, select the WEB ADVISOR FOR FACULTY link.
  4. At the next screen, select the CLASS ROSTER link.
  5. At the login prompt, use the following information to log in:
  6. For username, use the same username as you use to login into Blackboard.

For the password -- If this is your first time logging in to Web Advisor, use the last four digits of your social security number. You will be prompted to change your password and log in again.

  • If have accessed Web Advisor before, then use the password you created previously.
  • If you cannot remember your password, please check the "show password hint" at the login screen for assistance.
  • If you continue to have problems, please contact the Registrar for a password reset.
  1. Your course roster will show the most recent list of students on your roster.
  2. Compare the Web Advisor roster with your Blackboard roster.
  3. Remove those students from your Blackboard roster who do NOT appear on your Web Advisor roster.

After you have successfully logged into Web Advisor, use the drop down menu at the next screen to select your rosters for Spring 2005 semester. Next select a course roster to view.

If a student appears on both your Web Advisor and Blackboard rosters but has not shown for class or you believe is dropping your course, DO NOT REMOVE THE STUDENT YET. Students remain officially enrolled for your course until their names are removed from the Wed Advisor roster and will continue to reappear on your roster during the daily uploads. You will find the student's Duquesne e-mail address in the Web Advisor roster or in your course site. You should send the student an e-mail indicating he/she should contact his/her advisor to process a drop for your course.

Please note: When a student is removed from a Blackboard course site, all grades, Assignment module submissions and digital drop box submissions are permanently removed. All Discussion Board postings will be reverted to "anonymous."

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HOW TO ADD STUDENTS TO YOUR BLACKBOARD COURSE

If a student is on your Web Advisor roster but not on your Blackboard roster, then that student will be enrolled in your Blackboard course within 1 to 2 business days. Rosters are uploaded into Blackboard courses each morning, Monday – Friday, throughout the duration of the semester.

Thank you,

Ruth Newberry,
Director Educational Technology,
CTS

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